The Ultimate Guide to RFPs

first_img What is an RFP? How to Write an RFP What Is an RFP? Why Issue an RFP? Companies may issue an RFP, or a request for proposal, when choosing a vendor or service provider to work with. This document outlines project specifics such as scope and price and asks potential vendors to come back with a bid for the work. Multiple bids are then compared to help determine the best choice. Download this Template for FreeTo use this template, simply download it here. You can remove sections or pieces of information that don’t pertain to your project and add whatever else you need for your RFPs.Over To YouNow that you have a better idea of what an RFP is and how to create your first one, you’re ready to get started.Sit down with your team to narrow down your project’s specifics, goals, and scope of work. Then determine when the project needs to be completed and your budget before moving on to the drafting phase.With this intel gathered, you’ll be ready to plug everything into our template.You can also use this tried-and-tested proposal formula to ensure your RFP is professional and polished too.Follow these steps and you’ll have an RFP template you can quickly update. Your next project will be a success that much faster.  RFPs Originally published Aug 31, 2018 6:00:00 AM, updated September 11 2019 With your proposed redesign, how long would it take a non-tech savvy person to complete the new registration form? How much time do you estimate this could save?With these tips in mind, you’re ready to draft your first RFP.How to Write an RFPHere’s the basic structure of an RFP and what to include in yours:1. Project OverviewBefore you go into the specifics of your company, you should give a brief introduction to the project itself so vendors know right away if it’s something worth bidding on.2. Your Company BackgroundThis shouldn’t be a long history of your company. Rather, it should give contractors a better idea of what your company does and who you serve as a target market.3. The Goals of Your ProjectClearly identify what you hope to accomplish with this project and what you see as a “win” so everyone is on the same page.4. Project ScopeThe details of the project are essential in an RFP. In the same way you don’t want to use vague questions, a vague project scope won’t help you find the right vendor either.Spend time really detailing your project scope so there’s no surprises later on.5. Target Deliverable ScheduleEven if your deadlines aren’t super tight, you should still have a target deliverable schedule in mind. This needs to be included in your RFP so potential vendors can properly gauge if they have the resources and bandwidth to complete the job on time.6. Possible RoadblocksDon’t hide your existing or potential issues under the proverbial rug if you want them to disappear. A successful RFP is explicitly clear about any technical issues or possible roadblocks, such as: Are you dealing with custom coding or an outdated platform? Does your team have limited resources?By explaining these up front, potential vendors will know exactly what they’re getting into.You’ll also naturally weed out contractors who can’t handle the task due to those constraints.But you’ll also connect with companies that know how to work around these common issues with skill and finesse.Remember, it’s far better to find this out now than after you’ve accepted the bid and started work.7. Budget ConstraintsIt’s also important to be upfront with your budget too. The more you can eliminate surprises, the better for all parties involved.8. What You’re Looking For in Potential VendorsAnother way to reduce or eliminate surprises is to explain exactly what you’re looking for in potential contractors.All you have to do is outline what matters most to your project (i.e., time, solution, budget, etc.) and show how you’ll be evaluating their proposals based on that.We’ll show you how this is done soon, but before we do, there’s one more thing to add here: an RFP cover letter.Just like a cover letter for a resume, an RFP cover letter creates a professional image for your brand and sets the tone for prospective vendors. It signals that they should take the proposal and the project seriously.The good news is there are a number of tools to make creating RFPs easier and less stressful than you’re imagining.Proposal Software Tools to Help You Manage RFPsIn this article, we outlined 10 tools to help you manage and create professional looking proposals in less time.For today’s purposes, the following three tools are great places to get started:1. RFPIORFPIO Solves the problem of responding to RFPs, from project management to collaboration, to integrating with other software.  Their solution includes reporting dashboards, auto-response features, and automated generation of proactive proposals from within your CRM. RFPIO also includes an intelligent answer library that turns previous RFP responses into on-demand intelligence that empowers revenue teams with enterprise content at their fingertips wherever the work. And what’s better? RFPIO has an integration with HubSpot that will automatically sync your RFP with your portal, making it easy to share information with your team. 2. PandaDocTo create customized RFPs with your own branding, consider using the proposal software PandaDoc.Here you can set up your first RFP within minutes and even collaborate with team members using real-time updates within the document itself.3. NusiiSimilar to other proposal software on the market, Nusii uses a drag and drop editor that makes building RFPs a breeze — especially for beginners.Thanks to its clean, modern, simple design, it’s also really easy to figure out too.One of the most helpful features of Nusii is using it for re-working existing RFPs to save you time. Just copy the content from an RFP you like and edit information to fit your new request.4. LoopioHow do you plan on organizing all the responses to your RFPs?One standout feature with Loompio is its RFP response library, which gives you instant access to all your answers from previous RFPs. This saves you the hassle of digging around to find what you need in a crowded inbox.Their magic feature will even help you auto-populate a response if it appears similar to one you’ve already done.Plus, you can manage your entire RFP process — including sending automated responses — and collaborate with your team all in one place with their intuitive dashboard.And if proposal tools are out of the budget right now, or if you’d like to try your hand at creating your own first, use this template as a starting point.RFP Sample Templatecenter_img The RFP Process Topics: When your company has a new (often large) project, or one that’s more complex and requires a bit of outsourcing, an RFP can help you get the job done right the first time.The RFP doc becomes a way for you to quickly uncover the strengths and weaknesses of potential vendors in relation to your project without having to spend too much of your time hunting for them yourself.RFPs can also give you a sneak peek into different strategies you may not have considered since each vendor will include their own unique action plan along with their bid.And you’ll have this information before you ever have to commit to the vendor.Keep in mind, this should not be confused with an RFQ.RFP vs. RFQAn RFQ, or request for quotation, is slightly different than an RFP since it’s just the quote itself. Here, companies solicit multiple price quotes from various vendors to compare services based on price alone. While an RFP includes a price quote (along with several other specifics), an RFQ does not detail anything other than price.As opposed to an RFP, an RFQ is a request for quote or quotation.Here’s how to understand the difference:While you’re technically receiving a quote in an RFP, you’re also getting information like the action plan, timeline of completion, deliverable schedule, and the list of services provided as well.But with an RFQ, you’re only receiving the quote itself for the service or products you’re interested in purchasing.In most cases, simply comparing quotes is not enough to see if a potential vendor is the right fit for your company, which is why an RFP is more appropriate in these situations.The RFP Process ExplainedBefore potential bidders can submit their proposals, an RFP must be drafted by the company requesting the work. (P.S. We’ll show you how to do this later in this guide)This gives potential contractors a better idea of what your company is looking for.Once your RFP is sent out, contractors or vendors can review it and submit their best bids to compete for the job.In these proposals, vendors generally include the following items:An action plan of how they’re going to solve the issueA timeline of what you can expectAny necessary background informationHow much they expect the entire project to costIn certain cases, bidders may come back and say specific components of the RFP need to be adjusted based on their experience in the industry.At this point, you can either review their feedback and create a new RFP to adjust for the changes, or you can leave the original as is and keep it in mind while considering the other submitted bids.Once you receive all the proposals, it will be almost effortless to compare each one and determine which vendor is the best fit for your company.Out of the stack of bidders, you’ll want to narrow this down to a handful of your top three, five, or 10 favorites to consider, depending on how many you receive or are interested in.From here, you’ll want to spend time vetting potential vendors further to determine who’s really the ideal fit for the job.Some companies may request one more best and final offer from their top vendors after they’ve started this negotiation process to ensure they’re not only getting the right person or company for the job, but at the right price, too.While this may sound like an extra step, it’s one that may save you money, time, and headaches down the road.But this also leads us to a big question: Is all of this really necessary?Can’t you just spend time reviewing two or three vendors on your own?As you’ll see next, that route is definitely not in your best interest.Why Issue a Request for Proposal?Let’s briefly compare these two scenarios:Option #1: Spend time finding the perfect vendor on your own.Option #2: Use an RFP to get potential vendors to come to you.Choose the first route, and you’ll probably use your coworkers, friends, and networking groups to help solicit possible referrals for the job.Or you might perform a Google search to check out the top vendors in your area.After you review the website of a possible candidate for the job, you’ll craft the perfect message to reach out and learn if they can even help.Then, you’ll have to explain the specifics of your project and you may or may not ask them to submit a proposal before deciding to choose them for your project.It’s not a complicated process, but did we mention you have to repeat it for every promising referral or vendor you come across?Imagine how long that’s going to take!Now, what if these potential contractors already knew your project details and they came back with their best plan of action and a formal bid for you to review?So instead of having to explain your needs each time, you would simply outline it once, and send it out to the masses.And to save you even more time, it would be up to potential contractors — not you — to reach out.The RFP route also gives you a sneak peek into each vendor’s real plan of action, not the one they talk you into over the phone or in person.Since potential candidates have to submit a formal bid, they’ll need to spend time outlining the solution and really working through the problem at hand.And if they don’t, you have an easy way to weed out vendors and cut through the stack of options fairly quickly.But, to get to this point, you can’t make this next mistake.Here’s What Not To Do With an RFPIf you want to find the right vendor, you need your RFP to be specific.Only asking “yes” or “no” questions won’t get you anywhere.That’s why you must create specific questions that require thoughtful answers.Try to use sentences similar to these:Can you share an example of how you’ve solved this problem or a similar one for another company? Did you encounter any unforeseen roadblocks? What would you do the same or differently this time? RFP Template RFP Tools Have you been tasked with the job of creating a request for proposal, or an RFP?Whether you have no idea what that is or haven’t written one in awhile, today’s guide can help.We’re diving into the specifics of what an RFP actually is, why you might need one, and how to create your very first one today.To start, you should understand what all these letters even mean.Download Now: Free RFP Templates Don’t forget to share this post!last_img read more

Lampard praises young goalscorers after Chelsea win

first_imgFrank Lampard expressed his delight at the impact of his young Chelsea players after watching his team thrash Wolves 5-2 at Molineux with all five goals coming from players under the age of 22.A hat-trick from Tammy Abraham helped the Blues on the way to just their second Premier League win of the season, as England international Mason Mount and 21-year-old Fikayo Tomori also scored.Abraham, who also scored an own goal, is now the league’s top scorer having netted seven times in only five league games under Lampard. Article continues below Editors’ Picks What is Manchester United’s ownership situation and how would Kevin Glazer’s sale of shares affect the club? Ox-rated! Dream night in Genk for Liverpool ace after injury nightmare Messi a man for all Champions League seasons – but will this really be Barcelona’s? Are Chelsea this season’s Ajax? Super-subs Batshuayi & Pulisic show Blues can dare to dream And afterwards the manager was eager to praise his young goalscorers for repaying his trust and helping the Blues to their most convincing win of the season.“Delighted for them all but particularly for Fikayo Tomori,” Lampard told BBC Sport. “He has worked so hard from where he started to now, it’s superb.“Also Tammy Abraham and Mason Mount – we are trying to give chances to the youngsters and they are scoring, taking their chances and showing us why we should keep putting them in the team.”They deserve it, they have the quality but they also have a love for the club because they have come through the ranks.“Its not just the youngsters though – players like Willian are having fantastic performances that are just as key.”Abraham, who spent last season on loan at Aston Villa in the Championship, struggled the last time he played regularly in the Premier League when he spent part of the 2017/18 season at Swansea City.Yet he now sits top of the scoring charts this term following his triple against Wolves, the third of which was a brilliant solo effort.”I am so delighted for him,” said Lampard. “I know how hard the academy works and Tammy has an enthusiasm to score goals and he has a fantastic approach to the game and how he wants to progress.“All three goals were so different, it just shows what he can do. We know where we are at.””Very happy [with the result]. I think we have had some performances where we have not got results we haven’t wanted but to come to Wolves and win well, is important. We need to continue now.” Check out Goal’s Premier League 2019-20 fantasy football podcast for game tips, debate and rivalries.last_img read more

Body found with single gunshot wound to head

The dam where the body was found.The body of a 45-year-old man was this morning discovered at a dam at Naarstigheid, West Coast of Berbice (WCB).He has been identified as Suraj Sookdeo, also called “Terry”, of Number 11 Village, WCB.Suraj Sookdeo (left)According to his sister-in-law Bebi Bacchus, the man was last seen by the family at about 19:00h on Wednesday.According to the Bacchus, Sookdeo was in the habit of using of using illegal drugs and is a “known character” to the police.Police in Berbice are currently investigating the matter.Sookdeo, who lived with his brother and his wife, leaves to mourn one daughter. Share this:Click to share on Twitter (Opens in new window)Click to share on Facebook (Opens in new window)Related5 men charged with murdering Corentyne fishermanJune 3, 2016In “Court”Man stabbed by father died from perforation to lungsSeptember 10, 2018In “Crime”Berbice man found hanging with hands tied behind his back; cops launch probeFebruary 28, 2018In “latest news” read more